Privacy Policy

Imperium LLP is a law partnership carrying on business in British Columbia, Canada. This policy applies to personal information we collect about individuals who interact with us, including visitors to this website, prospective clients, clients, and other contacts, except where a separate written agreement or engagement letter addresses privacy and confidentiality in more detail.

Our contact details appear in the footer of this website. For privacy-specific inquiries, please use the contact information in Section 10.

As a law firm, we are bound by professional and ethical obligations of confidentiality and may owe duties of solicitor-client privilege (or related protections) with respect to information you provide in connection with legal services. Those obligations can limit what we may disclose, even where privacy legislation would otherwise permit use or disclosure.

This privacy policy focuses on personal information handled in our operations—including our website—and explains our practices in light of privacy law. It does not replace the confidentiality and privilege protections that apply to client matters. Where this policy and our professional duties conflict, we will comply with the stricter or controlling obligation.

Depending on how you interact with us, we may collect categories of information such as:

• Identity and contact data: name, employer or organization, job title, postal address, email address, telephone number, and similar identifiers you provide when you request information, book or inquire about a consultation, subscribe to updates, or correspond with us.
• Matter-related information: facts and documents you share when you seek or receive legal advice or services. Some of this information may be sensitive.
• Website and technical data: IP address, device type, browser type, general location derived from IP, pages viewed, referring URLs, and timestamps, collected through server logs, cookies, or similar tools where enabled.
• Communication records: records of emails, calls, or meetings as needed to administer the relationship and deliver services.

We aim to collect only personal information that is reasonable for the purposes described in this policy or as otherwise permitted or required by law.

We use personal information for purposes that may include:

• responding to inquiries and consultation requests;
• determining whether we can act for you and managing conflicts checks;
• providing legal advice and representation, and administering client files;
• billing, accounting, trust accounting, and collections;
• complying with professional, regulatory, tax, and anti-money-laundering obligations;
• operating, securing, and improving our website and IT systems;
• sending administrative messages and, where permitted, firm updates or invitations;
• protecting our rights, our clients, and others, including in connection with disputes or investigations; and
• other purposes you consent to or that are required or authorized by law.

Where we rely on consent, you may withdraw consent subject to legal or contractual restrictions and reasonable notice. Withdrawal may affect our ability to continue to act or communicate with you.

We do not sell your personal information. We may disclose personal information in limited circumstances, including:

• to lawyers, paralegals, and staff who need the information to perform their duties for the firm;
• to trusted service providers (for example, cloud hosting, document management, email, accounting, or e-discovery vendors) who process information on our instructions and are bound by contractual confidentiality and security obligations;
• to counterparties, courts, tribunals, regulators, or other parties where necessary to provide legal services, comply with law, or enforce rights; and
• in connection with a proposed or actual merger, sale, or restructuring of the firm, subject to confidentiality safeguards.

Some service providers may store or process data outside Canada. Where that occurs, we take steps that are appropriate in the circumstances to protect personal information, recognizing that foreign laws may apply to data in those locations.

Our website may use cookies, pixels, or similar technologies to maintain security, remember preferences, measure traffic, or improve performance. You can control cookies through your browser settings; disabling cookies may affect site functionality.

If we use analytics or third-party embeds, we configure them where feasible to limit unnecessary collection and to respect your choices, consistent with applicable law.

We retain personal information only as long as necessary for the purposes set out in this policy, to meet legal and professional record-keeping obligations (including law society rules), and for limitation periods relevant to legal claims. Retention periods vary depending on the nature of the information and the context.

When retention is no longer required, we securely delete, destroy, or anonymize information in accordance with our records management practices.

We implement physical, organizational, and technical measures appropriate to the sensitivity of the information we hold, including access controls, encryption where suitable, staff training, and vendor due diligence. No method of transmission or storage is completely secure; we encourage you to use secure channels when sending confidential information and to avoid including unnecessary sensitive data in unencrypted web forms or email.

Subject to applicable exceptions (including solicitor-client privilege, confidentiality owed to others, and legal restrictions), you may request access to your personal information in our custody or control and ask us to correct inaccuracies. We may require identity verification before responding.

We will respond within a reasonable time and may charge a minimal fee where permitted by law. If we refuse access or correction, we will explain the reasons, subject to legal limits on disclosure.

If you have questions about this policy or our handling of your personal information, please contact us at admin@imperiumlaw.ca (subject line: “Privacy inquiry”) or by mail at our office address listed on this website (attention: Privacy Officer). We will investigate complaints and attempt to resolve them fairly.

You may also file a complaint with the Office of the Privacy Commissioner of Canada (OPC) or the Office of the Information and Privacy Commissioner for British Columbia (OIPC), depending on jurisdiction and the nature of your concern. Contact details for those offices are available on their official websites.

We may update this policy from time to time to reflect changes in our practices, technology, or legal requirements. The “Last updated” date at the top will be revised when we make material changes. We encourage you to review this page periodically.